Download guidelines from here
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Word Processing platform
All articles should be submitted electronically using Microsoft Word or in another commonly used word processing format able to be converted to an MS Word document.
Language and spelling
JANZSSA uses Australian English so please adjust your spell check in word to ensure compliance.
Journal format
In 2011 JANZSSA is moving to an A4 format to simplify the process for the authors and for the editors.
Article Length:
Articles would normally be less than 6,000 words to be accepted.
Articles longer than 6,000 words may be returned to authors to be shortened.
Abstract is required:
All articles submitted must include a brief (<250 words) abstract.
Page layout required:
From January 2011 articles for inclusion in JANZSSA in either the referred or non refereed sections will need to be submitted electronically using the following layout instructions.
The following is a normal page layout in MS Word:
Top: 5.5 Bottom: 5.5
Left: 2.54 Right: 2.54
Gutter = 0 Header = 1 Footer = 6
Font type:
Times New Roman
Font pitch:
Article Title: 14 point BOLD
Author/s Name, Role, Institution: 12 point
Abstract header: 12 point BOLD
Abstract body: 10 point italics
Body text: 12 point
Header within body of the text: 12 point BOLD
Footnotes: 9 point
Diagrams tables and drawings:
Any diagrams and tables included in the text must be no larger than 21 cm in depth x 17 cms wide.
Any drawings included are inserted with Paste Special function so that the drawing is stable in the body of the text.
Text within a table is preferred as centred or left margin aligned.
Use of colour:
JANZSSA is published in black and white so use of colour in graphs, diagrams and drawings may mean that the nuanced meaning in the various components of the chart, graph etc lost. Please ensure that the differences in charts, diagrams and graphs etc are clearly defined using variations of colour within a grey scale.
Use of References:
Referencing protocol is the APA Referencing System. Examples of the APA Referencing
system are easily found using an internet search. Below are two examples from Australian Universities.
http://www.lc.unsw.edu.au/onlib/ref_apa.html
http://www.lib.monash.edu.au/tutorials/citing/apa.html
Suitable content for articles submitted for publication in JANZSSA:
Articles may include comment and debate on current issues, reports of student services in practice, policy matters, research projects, and reviews of relevant books. The guiding editorial policy is that articles are of interest to student service staff, and are of a high standard.
JANZSSA publishes both refereed and non-referred articles:
Authors who wish to submit an item to be published as a refereed article must include a written note to that effect at the time of submission. If an author does not specify for inclusion in the refereed section the editors will consider the article for publication in the non-refereed section.
Refereed Articles:
The Research Programmes and Policy Unit, Higher Education Group, Department of Education, Science and Training (now known as DEEWR) advise that JANZSSA is recognized by the Department of Education, Employment and Workplace Relations (formerly DEST) for publication of refereed articles. The register of such journals is to be found at http://www.dest.gov.au/Search.aspx?query=refereed%20journals.
Non-Refereed Articles:
Articles submitted for publication without being peer-refereed will be published at the discretion of the editors.
Best Practice and Strategies to Show Case
JANZSSA is going to look to include in its non refereed section examples of best practice and innovation emerging in Student Services.
Contributions for this section are invited.
Contributions to this section would normally be descriptive and not evaluative.
Length of submissions can vary but the upper word limit will normally be 1500 words.
Contributions of longer length may be returned to the author for editing.
Quality Submissions
All submissions for publication are required to comply with the layout requirements, and edited for grammar, punctuation and spelling accuracy prior to submission to the JANZSSA co-editors. Articles will be returned to authors for corrections, if required, prior to consideration for publication or distributed for peer review.
Submission Deadlines:
JANZSSA publishes issues: in April and October each year.
Deadline for submission of non-refereed articles and contributions to the section, Best
Practice and Strategies to Show Case:
- January 31 for the April issue
- July 31 for the October issue.
Deadline for submission of refereed articles:
- October 30 for the April issue
- April 30 for the October issue.
Referee Process:
The editor of JANZSSA will consult with the Editorial Board to identify three expert referees (who may not necessarily be members of ANZSSA).
Each referee will be unaware of the identity of the other two referees.
Each of the referees will be provided with an electronic copy of the article from which the author’s name has been removed.
As author/s you should take care to construct your article so that you are not identifiable as the author/s once the author names have been removed.
Referees will submit a report back to the editor that contains one of four recommendations.
These are:
1. That the article be published without amendment
2. That the article be published with minor amendment, to be approved by the Editor of JANZSSA
3. That the article be published with amendments to be approved by the referees
4. That the article not be published as a refereed article
Referees will also return the electronic copy of the article, which may contain annotations and suggested amendments to the paper. Referees will be asked to ensure that their identities are not revealed in the track changes or annotations made.
At least two of the three referees must be in agreement for an article to be published as a refereed paper.
Enquiries:
Any queries regarding submission format should be directed to either of the co-editors. See contact details below.
Annie Andrews
Director
UNSW Counselling and Psychological Services [CAPS]
The University of NSW
Sydney NSW 2052
Phone: +61 2 93855418
Email: a.andrews@unsw.edu.au
Dr Cathy Stone
Director
Student Experience Unit
Open Universities Australia
GPO Box 5387
Melbourne Vic 3001
Phone: +61 410 348794
Email: catherine.stone@open.edu.au
Before submitting your article:
Please refer to the following check list and complete these actions prior to submission of the article.
Please check:
- JANZSSA page layout has been used
- JANZSSA font type and font size requirements have been used
- JANZSSA referencing system (APA style) has been used throughout and that all references are included in full.
- Spelling, grammar and punctuation reviewed.
- All diagram and table contents are position and text correct (i.e. text abbreviations used are consistent throughout diagram or table and that text is centred or left margin aligned.).
- Drawings included are inserted with Paste Special function so that the drawing is stable in the text.
- Do print and read for final corrections.
- De-identified version of paper as reviewer copy completed and attached (if the article is for submission for the referred section of JANZSSA).